What is a Summit?
Summits are focused on engaging large groups of stakeholders. More effective than just a “meeting” or usual “conference”, summits involve innovative designs and participant configurations to maximize interaction, knowledge sharing, collaboration, and engagement. Summits energize and inspire participants, motivating them towards change.
Typical Summit Process
A VMS Summit for Caltrans involves significant pre-work in order to create a memorable and effective event. Oftentimes, the summit is the culmination of months of preparation, including surveys, interviews and other data collection methods in order to gain a complete understanding of the “current state” of the organization, process or other summit topics.
- Identify Project Sponsor(s)
- Identify Steering Committee
- Develop the project charter
- Design and conduct surveys and interviews
- Gather and analyze data as needed
- Identify summit attendees
- Coordinate summit logistics
- Prepare handouts and other materials
- A full-day or even multi-day event (with facilitators, steering committee, sponsors and the attendees)
- Summits are a perfect venue for graphic recording
- Report preparation
- Ongoing implementation activities driven by sponsors, steering committee and summit “champions”